Terms and conditions ‑ Hack the Goals

 

These terms and conditions apply to the hackathons that Enabel is organising in Belgium, Morocco, Niger, Palestinian Territory, Senegal and Uganda (further referred to as “local” or “national hackathons”) as well as to the international competition with its closing event on November 16, 2018 (further referred to as “closing event”).

 

I         National hackathon: Senegal

II        National hackathon: Niger

III       National hackathon: Uganda

IV       National hackathon: Palestine

V        National hackathon: Morocco

VI       Brussel’s closing event on 16th November 2018

 

 

I. National hackathon: Senegal

 

The national hackathons are organised by local Enabel staff, dates can be found on the website (www.hackthegoals.be)[1]. Every hackathon is a competition with one national winning team (i.e. one national winning team in Niger, Uganda, Senegal, Palestinian territories and Morocco), chosen by a local jury. This national winning team is automatically participating in the international competition that is ending with the closing event.

 

I.1 Participation

 

As the hackathons are free entry events: anybody with an interest in the challenges that are published on the website can register to participate. The maximum number of preregistrations is limited to 150 persons. A selection of 60 participants will be made based on the motivations received during the preregistration. A confirmation of participation will be sent to the selected persons. Participants will have to take care of their own lodging, except for participants living outside the Dakar Department.

 

By registering for the hackathon, the participants agree to receive and fill in the participants' surveys through the e-mail address provided.

 

Enabel staff (except for the Resident-Representative) can participate in the hackathon, either as a member of the team or as a sector expert that provides advice to all teams, but not as both.

 

I.2 Teams / Co-creation

 

Enabel adopts a strong co-creation methodology for the Hack the Goals hackathons. Therefore, the final composition of the teams will only be defined during the event. Participants need to register as individuals, even though registrations can be grouped. A group registrations does not mean that the group will operate as a team during the hackathon. Enabel will ensure that there is enough diversity (beneficiaries/users, coders and development experts) within each team. Every team should consist of no less than 4 persons and no more than 10.

 

I.3 Duration

 

Each hackathon is organised over the course of two days. Before or after the hackathon, closing or opening events may be organised. All participants will thus be able to work on their design concept for a maximum of 48 hours (depending on the start and end of the hackathon locally).

 

I.4 Deliverables

 

The purpose of the hackathon is to design solutions to challenges that have been prepared by the Enabel team and that have been posted on the website. Every participant is supposed to have read these challenges before subscribing to the hackathon.

 

At the end of the national hackathon, at the time identified by the local organizers, each team will have to present their design concept through:

  • Wireframe/ Mock-up / Sketch of digital architecture (developed through the use of self-selected open source software or software you have a personal license for. The name of the software used will be shared with the jury)
  • A lean canvas (adapted to include the sustainability considerations by Enabel). Since the winner of the Belgian hackathon is already chosen, this team will be asked to fill in the canvas and send it to the jury in October.
  • User journey: a description of a person’s experience during one session of using a website or application, consisting of the series of actions performed to achieve a particular goal. In case the design concept is not a website or an application, but rather a service or digital architecture, the equivalent of a user journey can be submitted.
  • Pitch: each team will have 2-3 minutes to present their idea (with limited or without visual supports). The pitches will be presented to the jury at the time indicated in the programme

Only for the winning team, two extra deliverables will be asked:

  • At the latest 5 days after the budget template has been received (i.e. has been sent by Enabel by e-mail), the winning team will submit a budget proposal on how they would spend the international prize of € 5 000 to further develop the design concept into a fully functioning prototype (front-end) or develop a functioning proof-of-concept. A template and an example of budget will be provided by Enabel. This deliverable will not be judged by the local jury, but only by the jury for the international competition.
  • The pitch of the winning team will be recorded in the week after the hackathon in a quiet space. The content of the pitch should not be further developed than when presented to the jury. This video will be shared on the website and will also be submitted to the international jury.

 

I.5 Criteria

 

The deliverables of the hackathon will be judged by the jury members: they will score the deliverables, using the following criteria. All criteria count equally towards the final score. The average of the jury members’ scores will be used as the final score for every design concept.

  • Challenge: is the design concept responding to the given challenge?
  • Creativity/Innovation: are there new or innovative aspects in the design concept? Is it transcending the traditional and classical methods used in the field of application?
  • Principles for Digital Development: is the design concept respecting the Principles for Digital Development? Focus on financial sustainability, design with the user/ user oriented and ecosystem?
  • Inclusiveness: Is the design concept inclusive? Has the design concept taken into account the “leave no-one behind” and “do no harm” principles?
  • Sustainability: Will the solution allow meeting the needs of the present without compromising the ability of future generations to meet their own needs? In other words, what will be the environmental impact?
  • Quality of the pitch
  • Quality of the canvas form filled in

In case of ex aequo between two or more teams, the winner will be chosen by the president of the jury.

The teams will be provided with their score and sub-scores on request.

 

I.6 Jury

 

In each country, the team with the best design concept will be nominated by a national jury, at the closing of every hackathon. The local Enabel team will identify a jury that represents different profiles, with at least one representative of the private sector, one of the public sector and one digital expert, assisted by the Enabel resident representative or a member of the Belgian consulate. No member of the jury should be in a conflict of interest. In case a conflict of interest would appear for a jury member, this person must withdraw from the jury. The jury will select a president at the beginning of their convening.

 

I.7 Local prizes

 

As the composition of the teams is only final at the start of the event, they are not registered as an entity nor as an organisation beforehand. This is why the local prize(s) will always be provided in kind: services or the use of equipment/working space/etc. with the support of the local partnering innovation hub. The innovation hub will commit to provide the services and materials as agreed upon before the hackathon. Each member of the team has the right to benefit equally from these services and materials in due coordination with the other team members and the partnering innovation hub. In some countries there will only be a prize for the winning team, in other countries Enabel will provide prizes for the second and third runner-up. This information can be found on the website and is up to the discretion of the local Enabel organising team. In Senegal, the three best design concepts will be selected and each team will receive a support scholarship, corresponding to their final ranking, to further develop their design concept.

 

I.8 Intellectual property

 

Every team is asked to obtain a Creative Commons licensetype CC-BY for their deliverables. This license makes it possible for the teams to publish their deliverables.

 

II. National hackathon: Niger

 

The national hackathons are organised by local Enabel staff, dates can be found on the website (www.hackthegoals.be)[2]. Every hackathon is a competition with one national winning team (i.e. one national winning team in Niger, Uganda, Senegal, Palestinian territories and Morocco), chosen by a local jury. This national winning team is automatically participating in the international competition that is ending with the closing event.

 

II.1 Participation

 

As the hackathons are free entry events: anybody with an interest in the challenges that are published on the website can register to participate. The maximum number of participants is defined by the local team. When the maximum number of participants has been reached, no registrations will be allowed anymore. Participants will take care of their own lodging.

 

Enabel might provide to some extent for the travel expenses for participants located outside Niamey, but within the limits of the budget reserved for this purpose. Reimbursement of transport costs will only be done based on a motivated request of the candidates by e-mail prior to the start of the hackathon and presenting their transport tickets at the location. The selection will be based on an evaluation of the motivation provided, in relation to the SDGs and in chronological order. Only the profiles deemed relevant (beneficiaries / users, public sector, coders and development experts) will be eligible. The granting of this benefit will be based on the date of the requests in chronological order.

 

By registering for the hackathon, the participants agree to receive and fill in the participants' surveys through the e-mail address provided.

 

Enabel staff (except for the Resident-Representative) can participate in the hackathon, either as a member of the team or as a sector expert that provides advice to all teams, but not as both.

 

II.2 Teams / Co-creation

 

Enabel adopts a strong co-creation methodology for the Hack the Goals hackathons. Therefore, the final composition of the teams will only be defined during the event. Participants need to register as individuals, even though registrations can be grouped. A group registrations does not mean that the group will operate as a team during the hackathon. Enabel will ensure that there is enough diversity (beneficiaries/users, coders and development experts) within each team. Every team should consist of no less than 4 persons and no more than 10.

 

II.3 Duration

 

Each hackathon is organised over the course of two to three days. Before or after the hackathon, closing or opening events may be organised. All participants will thus be able to work on their design concept for a maximum of 48 hours (depending on the start and end of the hackathon locally).

 

II.4 Deliverables

 

The purpose of the hackathon is to design solutions to challenges that have been prepared by the Enabel team and that have been posted on the website. Every participant is supposed to have read these challenges before subscribing to the hackathon.

 

At the end of the national hackathon, at the time identified by the local organizers, each team will have to present their design concept through:

  • Wireframe/ Mock-up / Sketch of digital architecture (developed through the use of self-selected open source software or software you have a personal license for. The name of the software used will be shared with the jury)
  • A lean canvas (adapted to include the sustainability considerations by Enabel). Since the winner of the Belgian hackathon is already chosen, this team will be asked to fill in the canvas and send it to the jury in October.
  • User journey: a description of a person’s experience during one session of using a website or application, consisting of the series of actions performed to achieve a particular goal. In case the design concept is not a website or an application, but rather a service or digital architecture, the equivalent of a user journey can be submitted.
  • Pitch: each team will have 2-3 minutes to present their idea (with limited or without visual supports). The pitches will be presented to the jury at the time indicated in the programme

Only for the winning team, two extra deliverables will be asked:

  • At the latest 5 days after the budget template has been received (i.e. has been sent by Enabel by e-mail), the winning team will submit a budget proposal on how they would spend the international prize of € 5 000 to further develop the design concept into a fully functioning prototype (front-end) or develop a functioning proof-of-concept. A template and an example of budget will be provided by Enabel. This deliverable will not be judged by the local jury, but only by the jury for the international competition.
  • The pitch of the winning team will be recorded in the week after the hackathon in a quiet space. The content of the pitch should not be further developed than when presented to the jury. This video will be shared on the website and will also be submitted to the international jury.

II.5 Criteria

 

The deliverables of the hackathon will be judged by the jury members: they will score the deliverables, using the following criteria. All criteria count equally towards the final score. The average of the jury members’ scores will be used as the final score for every design concept.

  • Challenge: is the design concept responding to the given challenge?
  • Creativity/Innovation: are there new or innovative aspects in the design concept? Is it transcending the traditional and classical methods used in the field of application?
  • Principles for Digital Development: is the design concept respecting the Principles for Digital Development? Focus on financial sustainability, design with the user/ user oriented and ecosystem?
  • Inclusiveness: Is the design concept inclusive? Has the design concept taken into account the “leave no-one behind” and “do no harm” principles?
  • Sustainability: Will the solution allow meeting the needs of the present without compromising the ability of future generations to meet their own needs? In other words, what will be the environmental impact?
  • Quality of the pitch
  • Quality of the canvas form filled in
  • Participation : does the design concept allow for participation of the target group identified in the challenges
  • Feasibility : taking into account the limited means and the complex context in Niger, is the implementation of the design concept feasible?

 In case of ex aequo between two or more teams, the winner will be chosen by the president of the jury.

The teams will be provided with their score and sub-scores on request.

 

II.6 Jury

 

In each country, the team with the best design concept will be nominated by a national jury, at the closing of every hackathon. The local Enabel team will identify a jury that represents different profiles, with at least one representative of the private sector, one of the public sector and one digital expert, assisted by a member of the Belgian embassy.

The jury will have three or four membres, with one member of the jry who can represent different profiles as mentioned above.

No member of the jury should be in a conflict of interest. In case a conflict of interest would appear for a jury member, this person must withdraw from the jury. The jury will select a president at the beginning of their convening.

 

II.7 Local prizes

 

As the composition of the teams is only final at the start of the event, they are not registered as an entity nor as an organisation beforehand. This is why the local prize(s) will always be provided in kind: services or the use of equipment/working space/etc. with the support of the local partnering innovation hub. The innovation hub will commit to provide the services and materials as agreed upon before the hackathon.. Each member of the team has the right to benefit equally from these services and materials in due coordination with the other team members and the partnering innovation hub. In some countries there will only be a prize for the winning team, in other countries Enabel will provide prizes for the second and third runner-up. This information can be found on the website and is up to the discretion of the local Enabel organising team.

 

II.8 Intellectual property

 

Every team is asked to obtain a Creative Commons licensetype CC-BY for their deliverables. This license makes it possible for the teams to publish their deliverables. 

 

III. National hackathon: Uganda

 

The national hackathons are organised by local Enabel staff, dates can be found on the website (www.hackthegoals.be)[3]. Every hackathon is a competition with one national winning team (i.e. one national winning team in Niger, Uganda, Senegal, Palestinian territories and Morocco), chosen by a local jury. This national winning team is automatically participating in the international competition that is ending with the closing event.

 

III.1 Participation

 

As the hackathons are free entry events: anybody with an interest in the challenges that are published on the website can register to participate. The maximum number of participants is defined by the local team. When the maximum number of participants has been reached, no registrations will be allowed anymore. Participants will take care of their own lodging.

 

By registering for the hackathon, the participants agree to receive and fill in the participants' surveys through the e-mail address provided.

 

Enabel staff (except for the Resident-Representative) can participate in the hackathon, either as a member of the team or as a sector expert that provides advice to all teams, but not as both.

 

III.2 Teams / Co-creation

 

Enabel adopts a strong co-creation methodology for the Hack the Goals hackathons. Therefore, the final composition of the teams will only be defined during the event. Participants need to register as individuals, even though registrations can be grouped. A group registrations does not mean that the group will operate as a team during the hackathon. Enabel will ensure that there is enough diversity (beneficiaries/users, coders and development experts) within each team. Every team should consist of no less than 4 persons and no more than 10.

 

III.3 Duration

 

Each hackathon is organised over the course of two to three days. Before or after the hackathon, closing or opening events may be organised. All participants will thus be able to work on their design concept for a maximum of 48 hours (depending on the start and end of the hackathon locally).

 

III.4 Deliverables

 

The purpose of the hackathon is to design solutions to challenges that have been prepared by the Enabel team and that have been posted on the website. Every participant is supposed to have read these challenges before subscribing to the hackathon.

 

At the end of the national hackathon, at the time identified by the local organizers, each team will have to present their design concept through:

  • Wireframe/ Mock-up / Sketch of digital architecture (developed through the use of self-selected open source software or software you have a personal license for. The name of the software used will be shared with the jury)
  • A lean canvas (adapted to include the sustainability considerations by Enabel). Since the winner of the Belgian hackathon is already chosen, this team will be asked to fill in the canvas and send it to the jury in October.
  • User journey: a description of a person’s experience during one session of using a website or application, consisting of the series of actions performed to achieve a particular goal. In case the design concept is not a website or an application, but rather a service or digital architecture, the equivalent of a user journey can be submitted.
  • Pitch: each team will have 2-3 minutes to present their idea (with limited or without visual supports). The pitches will be presented to the jury at the time indicated in the programme

Only for the winning team, two extra deliverables will be asked:

  • At the latest 5 days after the budget template has been received (i.e. has been sent by Enabel by e-mail), the winning team will submit a budget proposal on how they would spend the international prize of € 5 000 to further develop the design concept into a fully functioning prototype (front-end) or develop a functioning proof-of-concept. A template and an example of budget will be provided by Enabel. This deliverable will not be judged by the local jury, but only by the jury for the international competition.
  • The pitch of the winning team will be recorded in the week after the hackathon in a quiet space. The content of the pitch should not be further developed than when presented to the jury. This video will be shared on the website and will also be submitted to the international jury.

 

III.5 Criteria

 

The deliverables of the hackathon will be judged by the jury members: they will score the deliverables, using the following criteria. All criteria count equally towards the final score. The average of the jury members’ scores will be used as the final score for every design concept.

  • Challenge: is the design concept responding to the given challenge?
  • Creativity/Innovation: are there new or innovative aspects in the design concept? Is it transcending the traditional and classical methods used in the field of application?
  • Principles for Digital Development: is the design concept respecting the Principles for Digital Development? Focus on financial sustainability, design with the user/ user oriented and ecosystem?
  • Inclusiveness: Is the design concept inclusive? Has the design concept taken into account the “leave no-one behind” and “do no harm” principles?
  • Sustainability: Will the solution allow meeting the needs of the present without compromising the ability of future generations to meet their own needs? In other words, what will be the environmental impact?
  • Quality of the pitch
  • Quality of the canvas form filled in

In case of ex aequo between two or more teams, the winner will be chosen by the president of the jury.

The teams will be provided with their score and sub-scores on request.

 

III.6 Jury

 

In each country, the team with the best design concept will be nominated by a national jury, at the closing of every hackathon. The local Enabel team will identify a jury that represents different profiles, with at least one representative of the private sector, one of the public sector and one digital expert, assisted by the Enabel resident representative or a member of the Belgian consulate. No member of the jury should be in a conflict of interest. In case a conflict of interest would appear for a jury member, this person must withdraw from the jury. The jury will select a president at the beginning of their convening.

 

III.7 Local prizes

 

As the composition of the teams is only final at the start of the event, they are not registered as an entity nor as an organisation beforehand. This is why the local prize(s) will always be provided in kind: services or the use of equipment/working space/etc. with the support of the local partnering innovation hub. The innovation hub will commit to provide the services and materials as agreed upon before the hackathon.. Each member of the team has the right to benefit equally from these services and materials in due coordination with the other team members and the partnering innovation hub. In some countries there will only be a prize for the winning team, in other countries Enabel will provide prizes for the second and third runner-up. This information can be found on the website and is up to the discretion of the local Enabel organising team.

 

III.8 Intellectual property

 

Every team is asked to obtain a Creative Commons licensetype CC-BY for their deliverables. This license makes it possible for the teams to publish their deliverables.

 

IV. National hackathon: Palestine

 

The national hackathons are organised by local Enabel staff, dates can be found on the website (www.hackthegoals.be)[4]. Every hackathon is a competition with one national winning team (i.e. one national winning team in Niger, Uganda, Senegal, Palestinian territories and Morocco), chosen by a local jury. This national winning team is automatically participating in the international competition that is ending with the closing event.

For the Palestinian Territory there will be two hackathons: one in Gaza and one in Ramallah. In every location, a regional winning team will be selected. A final evaluation will then be made to select the national Palestinian winning team that will be  participating in the international competition that is ending with the closing event in Belgium.

 

IV.1 Participation

 

As the hackathons are free entry events: anybody with an interest in the challenges that are published on the website can register to participate. Due to the limited access restrictions for Gaza, we only encourage Gazan residents to participate in the hackathon organized at this location. The maximum number of participants is defined by the local team. When the maximum number of participants has been reached, no registrations will be allowed anymore. After a selection based on the information entered in the registration form, the final participants will be notified. Participants will take care of their own lodging.

 

By registering for the hackathon, the participants agree to receive and fill in the participants' surveys through the e-mail address provided.

 

Enabel staff (except for the Resident-Representative) can participate in the hackathon, either as a member of the team or as a sector expert that provides advice to all teams, but not as both.

 

IV.2 Teams / Co-creation

 

Enabel adopts a strong co-creation methodology for the Hack the Goals hackathons. Therefore, the final composition of the teams will only be defined during the event. Participants need to register as individuals, even though registrations can be grouped. A group registrations does not mean that the group will operate as a team during the hackathon. Enabel will ensure that there is enough diversity (beneficiaries/users, coders and development experts) within each team. Every team should consist of no less than 4 persons and no more than 10.

 

IV.3 Duration

 

Each hackathon is organised over the course of two days. Before or after the hackathon, closing or opening events may be organised. All participants will thus be able to work on their design concept for maximum 48 hours.

 

IV.4 Deliverables

 

The purpose of the hackathon is to design solutions to challenges that have been prepared by the Enabel team and that have been posted on the website. Every participant is supposed to have read these challenges before subscribing to the hackathon.

 

At the end of the national hackathon, at the time identified by the local organizers, each team will have to present their design concept through:

  • Wireframe/ Mock-up / Sketch of digital architecture (developed through the use of self-selected open source software or software you have a personal license for. The name of the software used will be shared with the jury)
  • A lean canvas (adapted to include the sustainability considerations by Enabel). Since the winner of the Belgian hackathon is already chosen, this team will be asked to fill in the canvas and send it to the jury in October.
  • User journey: a description of a person’s experience during one session of using a website or application, consisting of the series of actions performed to achieve a particular goal. In case the design concept is not a website or an application, but rather a service or digital architecture, the equivalent of a user journey can be submitted.
  • Pitch: each team will have 2-3 minutes to present their idea (with limited or without visual supports). The pitches will be presented to the jury at the time indicated in the programme

Only for the winning team, two extra deliverables will be asked:

  • At the latest 5 days after the budget template has been received (i.e. has been sent by Enabel by e-mail), the winning team will submit a budget proposal on how they would spend the international prize of € 5 000 to further develop the design concept into a fully functioning prototype (front-end) or develop a functioning proof-of-concept. A template and an example of budget will be provided by Enabel. This deliverable will not be judged by the local jury, but only by the jury for the international competition.
  • The pitch of the winning team will be recorded (again) in the week after the hackathon in a quiet space. The content of the pitch should not be further developed than when presented to the jury. This video will be shared on the website and will also be submitted to the international jury.

 

IV.5 Criteria

 

The deliverables of the hackathon will be judged by the jury members: they will score the deliverables, using the following criteria. All criteria count equally towards the final score. The average of the jury members’ scores will be used as the final score for every design concept.

  • Challenge: is the design concept responding to the given challenge?
  • Creativity/Innovation: are there new or innovative aspects in the design concept? Is it transcending the traditional and classical methods used in the field of application?
  • Principles for Digital Development: is the design concept respecting the Principles for Digital Development? Focus on financial sustainability, design with the user/ user oriented and ecosystem?
  • Inclusiveness: Is the design concept inclusive? Has the design concept taken into account the “leave no-one behind” and “do no harm” principles?
  • Sustainability: Will the solution allow meeting the needs of the present without compromising the ability of future generations to meet their own needs? In other words, what will be the environmental impact?
  • Quality of the pitch
  • Quality of the canvas form filled in

In case of ex aequo between two or more teams, the winner will be chosen by the president of the jury.

The teams will be provided with their score and sub-scores on request.

 

IV.6 Jury

 

In each country, the team with the best design concept will be nominated by a national jury, at the closing of every hackathon. The local Enabel team will identify a jury that represents different profiles, with at least one representative of the private sector, one of the public sector and one digital expert, assisted by the Enabel resident representative and/or a member of the Belgian consulate. No member of the jury should be in a conflict of interest. In case a conflict of interest would appear for a jury member, this person must withdraw from the jury.

 

The local jury members will fill in the scoring grid, taking into account the above defined criteria and deliverables,  and based on the outcome provide a list of the best three design concepts per location to Enabel. After this deliberation in both locations an overall list of six remaining design concepts / teams will be defined. The Enabel resident representative and/or a member of the Belgian consulate will also fill in the scoring grid for the six selected design concepts and teams, taking into account the scores from the local jury, but defining their own scores and motivation based on the above defined criteria and deliverables. The final scores provided by the Enabel resident representative and/or a member of the Belgian consulate will be used to come to a final ranking of the six design concepts and to identify the national winning team, as well as the ranking of the regional runner-up’s.

 

IV.7 Local prizes

 

As the composition of the teams is only final at the start of the event, they are not registered as an entity nor as an organisation beforehand. This is why the local prize(s) will always be provided in kind: services or the use of equipment/working space/etc. with the support of the local partnering innovation hub. The innovation hub will commit to provide the services and materials as agreed upon before the hackathon.. Each member of the team has the right to benefit equally from these services and materials in due coordination with the other team members and the partnering innovation hub. In some countries there will only be a prize for the winning team, in other countries Enabel will provide prizes for the second and third runner-up. This information can be found on the website and is up to the discretion of the local Enabel organising team.

 

For both Gaza and West Bank, the three best regional teams will be selected, there will be a prize for the best regional teams, as well as for the second and third runner ups.

 

IV.8 Intellectual property

 

Every team is asked to obtain a Creative Commons licensetype CC-BY for their deliverables. This license makes it possible for the teams to publish their deliverables.

 

V. National hackathon: Morocco

 

The national hackathons are organised by local Enabel staff, dates can be found on the website (www.hackthegoals.be)[5]. Every hackathon is a competition with one national winning team (i.e. one national winning team in Niger, Uganda, Senegal, Palestinian territories and Morocco), chosen by a local jury. This national winning team is automatically participating in the international competition that is ending with the closing event.

 

V.1 Participation

 

As the hackathons are free entry events: anybody with an interest in the challenges that are published on the website can register to participate. The maximum number of participants is defined by the local team. When the maximum number of participants has been reached, no registrations will be allowed anymore.

 

By registering for the hackathon, the participants agree to receive and fill in the participants' surveys through the e-mail address provided.

 

Enabel staff (except for the Resident-Representative) can participate in the hackathon, either as a member of the team or as a sector expert that provides advice to all teams, but not as both.

 

V.2 Teams / Co-creation

 

Enabel adopts a strong co-creation methodology for the Hack the Goals hackathons. Therefore, the final composition of the teams will only be defined during the event. Participants need to register as individuals, even though registrations can be grouped. A group registrations does not mean that the group will operate as a team during the hackathon. Enabel will ensure that there is enough diversity (beneficiaries/users, coders and development experts) within each team. Every team should consist of no less than 4 persons and no more than 7.

 

V.3 Duration

 

Each hackathon is organised over the course of two to three days. Before or after the hackathon, closing or opening events may be organised. All participants will thus be able to work on their design concept for a maximum of 48 hours (depending on the start and end of the hackathon locally).

 

V.4 Deliverables

 

The purpose of the hackathon is to design solutions to challenges that have been prepared by the Enabel team and that have been posted on the website. Every participant is supposed to have read these challenges before subscribing to the hackathon.

 

At the end of the national hackathon, at the time identified by the local organizers, each team will have to present their design concept through:

  • Wireframe/ Mock-up / Sketch of digital architecture (developed through the use of self-selected open source software or software you have a personal license for. The name of the software used will be shared with the jury)
  • A lean canvas (adapted to include the sustainability considerations by Enabel). Since the winner of the Belgian hackathon is already chosen, this team will be asked to fill in the canvas and send it to the jury in October.
  • User journey: a description of a person’s experience during one session of using a website or application, consisting of the series of actions performed to achieve a particular goal. In case the design concept is not a website or an application, but rather a service or digital architecture, the equivalent of a user journey can be submitted.
  • Pitch: each team will have 2-3 minutes to present their idea (with limited or without visual supports). The pitches will be presented to the jury at the time indicated in the programme

Only for the winning team, two extra deliverables will be asked:

  • At the latest 5 days after the budget template has been received (i.e. has been sent by Enabel by e-mail), the winning team will submit a budget proposal on how they would spend the international prize of € 5 000 to further develop the design concept into a fully functioning prototype (front-end) or develop a functioning proof-of-concept. A template and an example of budget will be provided by Enabel. This deliverable will not be judged by the local jury, but only by the jury for the international competition.
  • The pitch of the winning team will be recorded in the week after the hackathon in a quiet space. The content of the pitch should not be further developed than when presented to the jury. This video will be shared on the website and will also be submitted to the international jury.

 

V.5 Criteria

 

The deliverables of the hackathon will be judged by the jury members: they will score the deliverables, using the following criteria. All criteria count equally towards the final score. The average of the jury members’ scores will be used as the final score for every design concept.

  • Challenge: is the design concept responding to the given challenge?
  • Creativity/Innovation: are there new or innovative aspects in the design concept? Is it transcending the traditional and classical methods used in the field of application?
  • Principles for Digital Development: is the design concept respecting the Principles for Digital Development? Focus on financial sustainability, design with the user/ user oriented and ecosystem?
  • Inclusiveness: Is the design concept inclusive? Has the design concept taken into account the “leave no-one behind” and “do no harm” principles?
  • Sustainability: Will the solution allow meeting the needs of the present without compromising the ability of future generations to meet their own needs? In other words, what will be the environmental impact?
  • Quality of the pitch
  • Quality of the canvas form filled in
  • The team in Morocco will announce two additional criteria three days before the hackathon

In case of ex aequo between two or more teams, the winner will be chosen by the president of the jury.

The teams will be provided with their score and sub-scores on request.

 

V.6 Jury

 

In each country, the team with the best design concept will be nominated by a national jury, at the closing of every hackathon. The local Enabel team will identify a jury that represents different profiles, with at least one representative of the private sector, one of the public sector and one digital expert, assisted by the Enabel resident representative and at least one representative of the Belgian embassy in Morrocco. No member of the jury should be in a conflict of interest. In case a conflict of interest would appear for a jury member, this person must withdraw from the jury. The jury will select a president at the beginning of their convening.

 

V.7 Local prizes

 

As the composition of the teams is only final at the start of the event, they are not registered as an entity nor as an organisation beforehand. This is why the local prize(s) will always be provided in kind: services or the use of equipment/working space/etc. with the support of the local partnering innovation hub. The partner organisation will commit to provide the services and materials as agreed upon before the hackathon.. Each member of the team has the right to benefit equally from these services and materials in due coordination with the other team members and the partnering organisation.

 

V.8 Intellectual property

 

Every team is asked to obtain a Creative Commons license, type CC-BY for their deliverables. This license makes it possible for the teams to publish their deliverables.

 

 

VI. Brussel’s closing event on 16th November 2018

 

VI.1 Participation

 

The design concept of the  national winning team of every hackathon will automatically be nominated to participate in the international competition and compete for the main prize.

 

VI.2 Teams / Representation

 

The winning team in each country will be invited to nominate by majority vote two persons of their team to represent the team during the international award ceremony in Brussels on the 16th of November 2018. One of the nominees should represent the users/beneficiaries of the digital solution proposed and one should be a digital expert who can explain the technology and/or functionalities. Enabel reserves the right to select other representatives when needed or to have the final word when there is no majority.

 

Enabel will provide one return flight-ticket, per diem and hotel for 2 days, insurance and visa expenses for the two nominees. These costs are not exchangeable for cash and are under the condition a visa can be obtained. Enabel will organise the logistics (flight reservation, hotel reservation, etc.) and will assist the nominees with the visa application process.

 

VI.3 Deliverables

 

The deliverables that will be up for judging by the international jury are exactly the same as the deliverables of the local hackathons, with in addition and as mentioned above, a budget proposal and recording of the two minute pitch. 

 

VI.4 Criteria

 

The deliverables of the hackathon will be judged by the jury members: they will score the deliverable, using the following criteria. All criteria count equally towards a final score. The average of the jury members’ scores will be used as the final score for every design concept.

  • Relevance to the challenge: Is the design concept responding to the given challenge?
  • Creativity/Innovation: Are there new or innovative aspects in the design concept? Is it transcending the traditional and classical methods used in the field of application?
  • Principles for Digital Development: Is the design concept respecting the Principles for Digital Development? Focus on 3  principles : ”Build for  sustainability, “Design with the users”, and ”Understand the existing ecosystem”?
  • Presentation: Is the solution presented in an attractive way? Quality of the pitch?
  • Inclusion: Is the design concept inclusive? Has the design concept taken into account the “leave no-one behind” and “do no harm” principles?
  • Feasibility: How probable is it that the design concept will be developed successfully, based on the deliverables?
  • Probability of impact: Do you believe that the project an produce positive changes in the long run ? Are there sufficient stakeholders that are having their needs met through the design concept?
  • Portability: is the design concept relevant for other contexts (geographic or thematic)?
  • Contextualisation: is the design concept adapted to the reality in which it is supposed to operate?

In case of ex aequo between two or more teams, the winner will be chosen by the president of the jury.

 

VI.5 Jury

 

The jury will meet before the closing event to select the winning design concept, based on the deliverables. Enabel will identify a jury that represents different profiles, with at least one representative of the private sector, one of the public sector and one digital expert, assisted by one Enabel representative. No member of the jury should be in a conflict of interest. In case a conflict of interest would appear for a jury member, this person must withdraw from the jury.

 

VI.6 International prize

 

The winner of the international competition will be announced during the ‘Hack the Goals’ closing event by a member of the jury. The representatives of the winning team will receive a symbolic check for € 5 000 which can be used to further develop their design concept into a fully functioning prototype. The money can be used to acquire, through Enabel, any services or materials requested in the budget proposal submitted to the jury. In no instance can the budget be used to pay salaries to the team or be provided in cash.

 

VI.7 Intellectual property

 

Every team will already have obtained a Creative Commons license, type CC-BY for their deliverables. The winning team will need to publish the result of the € 5 000 investment under the same license.

The principle behind this is that team members have the liberty to further develop their products under their own license, but that the part financed by Enabel should be published open source under CC-BY.

 

 

 

 

[1] Note that the Belgian national hackathon took place in April 2018 (www.hack2act.com).

[2] Note that the Belgian national hackathon took place in April 2018 (www.hack2act.com).

[3] Note that the Belgian national hackathon took place in April 2018 (www.hack2act.com).

[4] Note that the Belgian national hackathon took place in April 2018 (www.hack2act.com).

[5] Note that the Belgian national hackathon took place in April 2018 (www.hack2act.com).

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